1.7 Using Copilot Inside Of Outlook

In this lesson, we explore the capabilities of Microsoft 365 Copilot within Outlook, focusing on how it can enhance the process of managing and composing emails. From summarizing long emails to refining the tone and clarity of your responses, Copilot offers a range of functionalities to improve email communication.

Streamlining Email Management

Discover how Copilot can simplify your email experience in Outlook, making it more efficient and user-friendly.

Summarizing Emails with Copilot

Quick Email Summarization

• Immediate Summaries: Learn to use the 'summarize' feature in the upper right-hand corner of Outlook to get a quick summary of lengthy emails, like those from conferences or extensive threads.

Case Example: Pydata Global Conference Email

• Practical Application: See how Copilot can instantly summarize an email from the PI data global conference, providing key insights without the need to download attachments or read through the entire content.

Crafting Responses Using Copilot

Writing and Refining Emails

• Initial Email Drafting: Start by typing a response email, expressing your thoughts on a subject, such as feedback on a conference.

• Enhancing with Copilot: Use Copilot to analyze your draft and suggest improvements in tone, reader sentiment, and clarity.

Advanced Email Editing Features

Adjusting Tone and Formality

• Tone and Sentiment Adjustments: Explore how to change the wording for a more appropriate sentiment, like replacing 'annoying' with 'challenging' for a more constructive critique.

• Formal Email Recommendations: Utilize Copilot's settings to draft a formal response, making your email more professional.

Finalizing the Email

• Reviewing Copilot Suggestions: Examine the options provided by Copilot to refine the tone and content of your email further.

• Selecting the Best Version: Choose the most appropriate version that aligns with your intended message and professionalism.

Conclusion: Enhancing Email Efficiency with AI

Microsoft 365 Copilot in Outlook is an invaluable tool for handling various email-related tasks. Whether summarizing lengthy emails, drafting responses, or fine-tuning the tone and clarity of your messages, Copilot stands as an essential assistant in your daily email communication.